Attendance

ATTENDANCE POLICIES AND PROCEDURES

Attendance is an essential component of EGCS’ educational model. Students are required to attend a weekly ISP meeting and all ISP teacher assigned workshop classes. Although EGCS incorporates an alternative schedule, student attendance is crucial to their learning needs. Two components of attendance are absences and tardies.

ABSENCES

There are 2 types of absences: excused and unexcused. Absences of any kind are disruptive to the students’ learning environment. Students are expected to attend scheduled ISP meetings and workshop classes when assigned (see master agreement). California Education Code 48260 (a) states:

48260. (a) Any pupil subject to compulsory full-time education or to compulsory continuation education who is absent from school without valid excuse three full days in one school year or tardy or absent for more than any 30-minute period during the school day without a valid excuse on three occasions in one school year, or any combination thereof, is a truant and shall be reported to the attendance supervisor or to the superintendent of the school district.

In addition, Ed Code Section 48205 indicates absences for the following reasons will be marked as an excused absence:

  • Personal illness or injury
  • Quarantine under the direction of a county health officer
  • Medical, dental optometric or chiropractic services
  • Attendance at funeral services for a member of the immediate family (1 day in state, 3 days if out of state)
  • Pupil is the custodial parent of a child who is ill or has a medical appointment during school
  • Exclusion for failure to present evidence of immunization
  • Exclusion from school because student is either the carrier of a contagious disease or not immunized for a contagious disease.

We understand students become ill, and we ask for parent notification of illness as soon as possible (on the day of the absence). Because of EGCS’ alternative schedule, we expect doctor’s appointments and other scheduled events to occur outside the students’ instructional day. Understanding this may not always be possible, we ask for prior notification of any appointments during the students’ instructional day in order for the EGCS office to excuse the absence.

Students who are scheduled to attend workshop classes will be rewarded for their attendance. Students will receive daily points for their workshop attendance (see individual workshop syllabi for specific details per workshop).

Excused Absence Consequences:

  • Excessive absences (excused or unexcused) may result in a student’s difficulty in mastering the subject matter. Therefore, after 5 absences (excused, unexcused, or both) EGCS will ask for a doctor’s note or other verification documents to excuse future absence (see previous list).
  • A student who misses more than 10% of their ISP meetings and scheduled workshop classes will be classified as a “chronic truant” (See California Education Code 48263.6). Students who are deemed as chronic truants are in violation of the enrollment contract at EGCS. Therefore, chronic truant students will be released from EGCS and will receive a failing grade for the courses in question.

Education Code 48263.6. Any pupil subject to compulsory full-time education or to compulsory continuation education who is absent from school without a valid excuse for 10 percent or more of the schooldays in one school year, from the date of enrollment to the current date, is deemed a chronic truant.

Unexcused Absences Consequences:

Unexcused absences are any absence (ISP/workshop) outside of the previously defined excused absence policy (see pg. 4). The following procedures will be followed for unexcused absences:

First offense:

  • Student will be warned.
  • Parent will be called, and the absence will be documented on Synergy.

Second offense:

  • Student will be counseled, possibly given detention, and a member of the Charter School staff will contact the parent/guardian. The absence and parent notification will be recorded in Synergy.
  • Second ISP meeting absence will result in the student being placed on an Attendance Probation contract and parents will be asked to attend the next ISP appointment and will be documented as a parent conference.

Third offense:

  • The student’s parent/guardian will be contacted for a conference with the student’s ISP Teacher and workshop teacher.
  • The student will be placed on an Attendance Probation contract.
  • After the third missed ISP meeting, will be deemed a chronic truant and the student will be submitted for release from EGCS.

Fourth offense:

  • Student and student’s parent/guardian will be scheduled for a consultation with the Charter School administration or counselor.
  • Alternative discipline may be assigned (ex. Saturday school, OCS, community service) per site administration discretion.

Fifth offense:

  • Regardless of workshop performance the student’s workshop grade may be lowered 1 full letter grade (excused and unexcused combined).
  • Doctor’s notes required to excuse future absences.
  • Student may be subject for release from EGCS.

TARDIES

Atardy is defined as any time a student enters the class after the bell has rung or after instruction has begun or arrived after their scheduled ISP start time. Students are encouraged to arrive to school on-time and ready to learn. ISP meetings take place once a week and are scheduled for 45 minutes. Arriving on-time is absolutely essential for an effective ISP meeting. In addition, students arriving to their assigned workshops after the teacher has taken roll will be directed to the office to receive a late pass. Any student arriving more than 30 minutes late will be marked as “Beyond Late.”

Consequences for tardiness:

First offense:

  • Student will be warned and parent will be called.
  • The tardy report will be recorded in Synergy.

Second offense:

  • Parent/guardian will be called and a warning indicating the next tardy will result in a 30 minute detention and count for one absence.
  • The tardy will be recorded in Synergy.

Third offense:

  • The student will be placed on an Attendance Probation Contract a 30 minute detention will be assigned.
  • The parent/guardian will be contacted in order to have a conference with the student’s ISP Teacher and a member of the Charter School staff.
  • The third tardy during the same school week will result in the student and their parent/guardian meeting with the Charter School administration.
  • The student may be placed on behavior/attendance probation.

Fourth Offense:

  • Possible suspension/release from Elk Grove Charter School.

Note:Students are required to schedule all personal appointments outside of workshop and independent study hours. Students attending workshops are required to attend every session unless they have an excused absence approved by site administration. For an absence to be considered excused; the student must provide a note, written and signed by his or her custodial parent or guardian, prior to returning to the workshop. Without an acceptable note, the student’s absence may be recorded as unexcused. The student must bring a note from his or her doctor if the absence is due to an illness lasting more than three consecutive days or as required on their attendance contract. All other absences will be considered unexcused and could jeopardize the student’s enrollment at EGCS.

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